To request copies of recorded real property documents, please include the book and page or document number. Submit document requests to firstname.lastname@example.org.
Notice: Documents recorded in the office of the County Clerk are Public Records, subject to inspection and disclosure.
- First Ten (10) Entries: $25.00
- Each Additional Ten (10) Entries: $25.00
Plats and Surveys
Must be 18x24 and on mylar or paper. Effective August 1, 2011, all division of land plats and boundary line adjustments need to be approved by the San Juan County Subdivision Review Officer before they can be recorded. This applies to not only the unincorporated area of San Juan County, but also to areas within the planning and platting jurisdiction of the local municipalities.
Oil & Gas Leases
We first index Oil & Gas Leases by Book and Page, then by Lease number, and last by Legal Description.
- Copies: $1.00 per page
- Certification: $1.00
- Certified copy of Marriage License: $2.00
- Maps and Plats: $5.00 per page
- Fax: $1.00 per page
- Document must be the original or a court certified copy.
- Property must be identified with a Grantor (seller) and Grantee (buyer).
- On Deeds the grantor must sign the document.
- Street address will not be accepted. A complete legal description is required for transfer of property.
- Notary information must be complete. Signature, date, seal, and expiration date is required.
- 1” x 4” space is required for the recording label on each page.
- Include contact information with all documents.
- Documents must be legible and reproducible after they have been scanned.
If Recording in Person – bring the original document or certified copy of the original in between the hours of 7:00 a.m. – 5:00 p.m., Monday - Thursday. If your document meets all of the requirements and you pay the appropriate fees, your document will be recorded in the order it was received. Once the document is scanned and the image is verified, our office will return the original back you.
If Submitting Documents by Mail – please include a check or money order for the appropriate amount, please see our recording fee schedule. Make checks payable to: San Juan County Clerk and mail the document along with payment and your contact information to P.O. BOX 550, Aztec, New Mexico 87410. Once we have received your document(s) and payment, we will determine if it will be either accepted or rejected. If it is rejected, your document and payment will be mailed back to you unrecorded with an explanation of why it was rejected. Accepted documents will follow the procedure as stated above.
Birth & Death Certificates
The County Clerk does not issue Birth and Death Certificates. Those may be obtained from the Offices listed below:
Office of NM Vital Records and Health Statistics
1105 S. St. Francis Drive
P.O. Box 26110
Santa Fe, NM 87502-6110
1 (866) 534-0051
San Juan Public Health Office (Local Office)
355 S. Miller
Farmington, NM 87401
Effective July 1, 2001, UCC Filings are to be filed in Santa Fe, N.M. at the Secretary of State's office. For information call (505) 827-3600.
Documents recorded in the office of the County Clerk are Public Records, subject to inspection and disclosure.
The County Clerk’s office will not hold rejected documents for any reason. We will immediately mail the document back to you unrecorded with an explanation of why it was rejected.
All credit/debit card purchases are subject to a 2.5% convenience fee.
Recording fees changed as of July 1, 2019
All division of land plats and boundary line adjustments need to be approved by the San Juan County Subdivision Review Officer before they can be recorded. This applies to not only the unincorporated area of San Juan County, but also to areas within the planning and platting jurisdiction of the local municipalities.